1. What cookies are
A cookie is a small file that a website stores in your browser and reads back on later visits. Besides cookies, there are other ways of storing information on your device — such as the browser’s local storage — which the law treats in the same way. Both are listed here.
2. The cookies we use
They are all strictly necessary first-party cookies: they are set by the domain you are visiting, not by a third party.
| Name | Purpose | Duration | Attributes |
|---|---|---|---|
| omega_session | Keeps you signed in and remembers which workspace you have open. It contains only a random identifier: our database stores a fingerprint of it, not the value itself. | 30 days | HttpOnly · Secure · SameSite=Lax |
| omega_impersonator | Appears only in the browser of our support staff during a support intervention: it remembers the support person who started the temporary access, so they can return to their own session. It is created and removed with the intervention. | Length of the intervention (the access expires after 15 minutes; the cookie after 12 hours at most) | HttpOnly · Secure · SameSite=Lax |
| omega_locale | Remembers the language you chose before signing in. | Up to 12 months | SameSite=Lax |
| omega_kiosk_lang | Only on the on-site clock-in kiosk: remembers the language chosen on that device. | 12 months | HttpOnly · SameSite=Lax · limited to the kiosk pages |
The public pages a company publishes with Omega People — its careers page, its speak-up channel, the privacy notices for its staff, the links an employee opens without signing in — set no cookies of their own.
3. What we keep in local storage
Most of this information is never sent to our servers: it stays in your browser so that you do not have to repeat choices you have already made. The exception is the kiosk’s queue of clock-ins waiting for the connection to come back, which exists precisely to be sent.
| Key | Purpose | Duration |
|---|---|---|
| omega-tema | Remembers whether you chose the light or dark theme. | Until you clear your browser data |
| omega-sidebar-collapsed, omega:nav:gruppi | Remember whether you collapsed the side menu and which of its groups you closed. | Until you clear your browser data |
| omega.tour.… | Remembers which guided tours you have already seen, so they are not shown again at every sign-in. | Until you clear your browser data |
| omega.chat.suono, omega.chat.suonato.… | Team chat: remember whether you muted the sound for new messages and which messages have already been announced. | Until you clear your browser data |
| omega-timbratura-in-sospeso | Marks a clock-in or clock-out that got no reply from the server (for example because the connection dropped), so that it is recognised and not recorded twice when you try again. It contains a random identifier and a time, nothing else. | Until confirmed, 10 minutes at most |
| omega-totem-coda | Only on the on-site clock-in kiosk: the queue of clock-ins made while the kiosk was offline (the badge code presented and the time — never the PIN), sent to the workspace when the connection returns. | Until delivered, 12 hours at most |
| omega-careers-… | Only on careers pages: remembers which positions you have already applied for, so that you are not shown an empty form again and do not send the same application twice. It contains the number of the position and the date — not your name or your email address. | 30 days |
| omega_paese_listino | On the public pricing pages: remembers the country whose prices you chose to see. | Until you clear your browser data |
In the browser’s session storage, which is emptied when you close the tab, the application keeps two technical markers (omega:campanella:ricaricata and, on the kiosk, omega-totem-ricaricato-il) that stop a page from reloading itself in a loop after an update. They contain a time, nothing else.
If your company switches on the AI assistant in “in the browser” mode, the language model is downloaded once and kept in your browser’s cache so that it does not have to be downloaded again. It is a file of several hundred megabytes that contains no personal data; you can remove it by clearing the site data.
4. When a page loads something from a third party
In the cases below your browser contacts a server that is not ours, which therefore sees your IP address and the technical details every browser sends. None of them receives data about employees, and none sets a cookie — except the video players in the last row, which may set their own.
| When | What is loaded | From whom |
|---|---|---|
| A visitor opens a careers page or a website that a company has built and published with the page editor, and the company chose a typeface other than “System” — or a user works in the page editor itself | The font files of the chosen typeface | Google Fonts (Google Ireland Limited / Google LLC) |
| An administrator views or adjusts the position of a site on the map, in the site and attendance settings | The map images of the area shown | OpenStreetMap Foundation (United Kingdom) |
| A company has switched on the AI assistant in “in the browser” mode and a user opens it for the first time | The open-source library that runs the model (WebLLM) and the model files | The public repositories that distribute them (jsDelivr and the model’s host) |
| A company has inserted a video in a page built with the page editor and a visitor plays it | The video player | YouTube or Vimeo, under their own policies (they may set their own cookies) |
5. How to delete them
You can delete cookies and local storage from your browser settings, in the section on privacy or site data. Bear in mind that deleting `omega_session` signs you out, and blocking necessary cookies altogether prevents you from signing in: without them we cannot recognise you from one page to the next.
6. Contact
For any question about this page, write to amministrazione@outlinedigital.it. The full picture of how we process personal data is in the Privacy Policy.