Employee records
Contracts, org chart, departments, sites, cost centres and custom fields, imported from CSV or .xlsx.
For companies with 5 to 500 employees
HR software for small business, priced per company
Omega People is HR software for small and medium-sized companies in the UK, the US, Canada, Australia, New Zealand and Switzerland. It keeps employee records, leave, attendance, rotas, documents, expenses and hiring in one place, with your country’s rules already set up. You pay one price per company, in bands by headcount, with every module included. It prepares the month for payroll; it does not run payroll.
What you need
What a company of 5 to 500 people actually needs from HR software
Not a platform to configure for six months. A small company needs four things to stop going wrong: who is off and who is in, how many hours were worked, where each person’s documents are, and a clean hand-over to payroll at the end of the month.
It also needs someone other than the owner to be able to approve things. In Omega People every request — leave, a clock-in correction, an expense, a shift change, a new hire — waits in one To do queue, and managers can be limited to their own team, department or site.
Employees look after themselves from the browser on their phone: they are invited by email, or use a personal link with no account, and request leave, clock in, see their shifts and open their documents and payslips.
What’s included
Every module, in every price band
Leave and absences
Requests, approvals, balances, accrual, carry-over and public holidays by region.
Time and attendance
Clock in from the browser or a tablet kiosk; timesheets, corrections, overtime and time off in lieu.
Rotas
Shift templates, drafts and publishing, swaps, availability and working-time warnings.
Hiring and onboarding
Careers page, candidate pipeline, guided hiring, onboarding and offboarding checklists.
Documents and e-signature
Templates, bulk send, read confirmation, expiry tracking and a simple electronic signature with certificate.
Expenses and trips
Receipt photos, mileage at your country’s statutory rate, daily allowances, limits and approval.
Payroll preparation
A month-end file of hours, overtime, absences and reimbursements for your payroll software.
Performance and training
Review cycles, goals, engagement surveys with eNPS, a skills matrix and a training plan.
Compliance and safety
Statutory deadlines by country, mandatory training, PPE log, incident register and a speak-up channel.
Reports
Headcount, absence rate, turnover, estimated labour cost, a gender pay gap view, and CSV download.
Automations
Rules such as: when a probation period is ending, notify the manager; when a request waits over three days, send a reminder.
Pricing
One price per company, not per employee
Four bands by headcount. Hiring your 26th person moves you up a band; hiring your 12th changes nothing.
| Company size | Per month | Per year (2 months free) | What’s included |
|---|---|---|---|
| Up to 25 employees | £35 | £350 | Every module |
| Up to 75 employees | £69 | £690 | Every module |
| Up to 200 employees | £119 | £1,190 | Every module |
| Up to 500 employees | £179 | £1,790 | Every module |
| Over 500 employees | By quote | By quote | Every module |
| Each additional company | From £22 | From £220 | Its own workspace, under the same login |
Prices in pounds sterling for UK companies, excluding tax; prices for the other countries are in the pricing section. HR admins and managers are not charged per user. The first month is free with no credit card, you can cancel at any time without notice, and there is a 30-day money-back guarantee from the first charge.
What it replaces
Four things most small companies are juggling
| Today | The problem | In Omega People |
|---|---|---|
| Spreadsheets for leave and hours | One person keeps them, and they are right until someone forgets | Balances and timesheets that update as requests are approved and people clock in |
| Paper forms and email approvals | Nobody knows what is still waiting | One To do queue, with who approved what in the audit log |
| A time clock on the wall | Hours typed up again at month end | A tablet kiosk or the browser, straight onto the timesheet |
| A per-employee HR platform | The bill grows with every hire, and modules are often extra | One price per band, every module included |
Comparing with a specific product? See how we differ from BambooHR, Deputy and Employment Hero, including where they do more.
Six countries
Your country’s rules, in your currency
Choose the country when you create the workspace. Leave types, public holidays, working-time limits, checklists, statutory deadlines and mileage rate come with it.
| Country | Up to 25 employees, per month | Public holiday calendars | Payroll file layouts |
|---|---|---|---|
| United Kingdom | £35 | 4 nations | Sage 50 Payroll, Xero Payroll UK, BrightPay, QuickBooks Payroll UK, or a plain CSV |
| United States | US$39 | 51 (the states and DC) | Gusto, ADP Workforce Now, RUN Powered by ADP, Paychex Flex, QuickBooks Payroll, Rippling, or a plain CSV |
| Canada | CA$55 | 13 provinces and territories | Wagepoint, ADP Canada (Workforce Now), Dayforce (Ceridian), QuickBooks Online Payroll (Canada), Payworks, or a plain CSV |
| Australia | A$59 | 8 states and territories | Xero Payroll AU, MYOB Business / AccountRight, Employment Hero Payroll (KeyPay), QuickBooks Online Payroll AU, or a plain CSV |
| New Zealand | NZ$69 | 17 regions, each with its anniversary day | Xero Payroll NZ, MYOB IMS Payroll / PayGlobal, Thankyou Payroll, Smartly, or a plain CSV |
| Switzerland | CHF 45 | 26 cantons | Abacus AbaLohn, bexio Lohn, Sage 200 Lohn CH, or a plain CSV |
The country rules were last reviewed against official sources on 5 October 2026. They are a starting point, not legal advice: contracts, awards and collective agreements can differ, and you can change every value. The interface is in English, German and French, and each person picks their own language. Data is hosted in Germany, in the European Union, with daily backups.
Where it stops
What Omega People does not do
Better to know before the trial than after it.
- It does not run payroll. No tax, social-security or net-pay calculation, no statutory payslips, no filings. It hands a file to your payroll software or accountant, and you can upload the payslips that come back.
- Nothing to install. Everything runs in the browser, on a phone as well as a computer — and the Omega People app is being published on the App Store and Google Play.
- No integrations catalogue and no public API. Payroll products are reached through export files; automations can call a webhook.
- No single sign-on and no two-factor authentication. Access is by email and password, with roles, per-module permissions and an audit log.
- Support by email, Monday to Friday, 9:00 to 18:00 Central European Time, in English, German and French. No phone or chat line.
If one of these is a requirement rather than a preference, a larger platform will serve you better, and the comparison pages say which.
Questions
What people ask us about this
How much does HR software cost for a small business?
Omega People costs £35 a month for a company of up to 25 employees, £69 for up to 75, £119 for up to 200 and £179 for up to 500, excluding tax. The price is per company, not per employee, every module is included, and paying yearly gives you 2 months free. The first month is free with no credit card.
Does Omega People run payroll?
No. It does not calculate tax, social security or net pay, and it does not produce statutory payslips or filings. It prepares the month and exports a file with hours, overtime, absences, shift premiums and approved expenses, as a CSV or in a layout for your payroll software. Payslip PDFs produced there can be uploaded so each employee finds theirs.
Is there a minimum contract?
No. You can pay monthly or yearly and cancel at any time without notice or penalty, and there is a 30-day money-back guarantee from the first charge. If the subscription ends, the workspace becomes read-only and your data stays viewable and exportable for 30 days before it is deleted.
Can we move our employee records in from a spreadsheet?
Yes. Import a CSV or .xlsx file: the columns are recognised automatically, including names, job title, department, manager, contract type, start date and opening annual-leave balance. A dry run shows what will happen before anything is written, and the import can be undone.
Which countries does it support?
The United Kingdom, the United States, Canada, Australia, New Zealand and Switzerland, each with its own leave types, public holidays by region, working-time limits, checklists and payroll file layouts. The rules were last reviewed on 5 October 2026; they are a starting point, not legal advice.
Get started
Try it with your own company this month
Create a workspace, pick your country and import your people from a spreadsheet. The first month is free, no card needed.
- No credit card required
- Nothing is charged unless you add a card