1. Availability
The Provider undertakes to keep the service available for at least 99.5% of each calendar month, measured in minutes.
The following do not count as unavailability:
- scheduled maintenance announced as set out in section 2;
- outages caused by the Customer’s internet connection, devices or local network;
- outages of external services connected by the Customer (its e-signature provider, its AI provider, the webhooks of its automation rules) and of the public map and exchange-rate services the application consults;
- force majeure events under article 20 of the Terms of Service;
- lawful suspensions under article 13 of the Terms of Service.
2. Maintenance
- Scheduled: normally outside European business hours, announced at least 48 hours in advance by email and in the application. Capped at 4 hours per month. Because our customers are in several time zones, we choose the window that affects the fewest of them.
- Urgent: without notice, when needed to protect security or data integrity. We report it as soon as possible, with its cause.
- Routine software updates happen without noticeable interruption and do not count as maintenance.
3. Support
Support is requested by email at amministrazione@outlinedigital.it and answers in English, Monday to Friday, 9:00 to 18:00 Central European Time (CET/CEST), excluding public holidays at the Provider’s registered office. “Business hours” and “business days” in this document refer to these hours and days.
| Severity | What it means | First response | Commitment |
|---|---|---|---|
| Blocking | The service cannot be reached, or an essential function (signing in, clocking in and out, opening employee records) does not work for all users of the workspace. | within 4 business hours | Continuous work until the service is restored or a workaround is in place. |
| Severe | An important function does not work, but there is another way to work. | within 1 business day | Fix in the next suitable release. |
| Ordinary | A limited malfunction, a configuration question, a change request. | within 3 business days | Scheduled by priority. |
First-response times are guaranteed; resolution times depend on the nature of the problem and are not guaranteed as fixed times.
4. Backups and restore
- Daily backup of all databases.
- Rotation: 7 daily, 4 weekly, 3 monthly copies.
- Recovery point objective (how much data can be lost in the worst case): 24 hours.
- Recovery time objective (how long it takes to bring a workspace back): 8 business hours from the request.
- Restores are per workspace, without touching other customers.
- Backups cover the data in the databases, to which the objectives above refer. The files you upload are not included in the backups: see section 8 of the Security Measures.
5. If we miss the availability target
A Customer that finds the target in section 1 has not been met may request a service credit within 30 days of the end of the month concerned, by writing to amministrazione@outlinedigital.it.
| Availability in the month | Service credit |
|---|---|
| from 99.0% to below 99.5% | 10% of the monthly fee |
| from 97.0% to below 99.0% | 25% of the monthly fee |
| below 97.0% | 50% of the monthly fee |
The credit is applied to the next fee and is the sole remedy for failure to meet the service levels, without prejudice to article 17.6 of the Terms of Service for cases of wilful misconduct or gross negligence.
6. Data export
Exporting your data in open formats is always available, self-service and free of charge, throughout the contract and for 30 days after it ends. It needs no request and has no processing time.